Contracts Officer

Job Title Contracts Officer
Line manager Contracts Manager (Egypt)
Location Cairo, Egypt 
Department Contracts/Egypt

To support the business by providing contracting and procurement support and by placing contracts and purchase orders with third parties to deliver goods and services.  Working with the Contracts Manager (Egypt) and closely with stakeholders from across the Egypt organisation to meet business requirements and needs.

  • Keeping track of ongoing services contracts and agreements in support of the needs of the corporate functional departments (regarding validity, amendments, contractors’ performance, extension. etc)
  • Working in conjunction with Contracts Manager (Egypt) and in accordance with the agreed project contracts plan, take responsibility for the drafting and negotiating of assigned services contracts to meet project delivery requirements.
  • Prepare and coordinate invitations to tender (ITTs) as required. Responsible for management of the assigned ITT process, and for preparing related documentations as assigned by the Contracts manager.
  • Daily processing of requisitions and purchase orders, ensuring compliance of purchase orders with agreed contract e.g. quantities, rates, scope, duration, conditions and the like.
  • Provide assistance in the due diligence and compliance required in the new supplier set up process.
  • Support to the business (including Accounts Payable Department) on pricing, PO and invoicing queries.
  • Maintaining the purchase order system and contracts and contractor register databases.
  • Organise meetings and communicate with the relevant parties.
  • Communication with suppliers on supply chain requirements .
  • Monitor and update contract filing system on an ongoing basis and assist with keeping both hard and soft copy contract files complete and current
  • BA/BS degree in related field (required)
Relevant Experience / Skills:
  • Procurement experience.
  • Experienced ERP user.
  • Proficiency in Microsoft Word, Excel, PowerPoint and Outlook.
  • Good communication, listening and organisational skills.
  • Accuracy and thoroughness in the work, with meticulous attention to detail.
  • Ability to work well under pressure to tight deadlines with an ability to manage priorities.
  • Ability to work on own initiative is essential.
  • Adaptable / flexible.
Company Values and High Performing Behaviours
  • Respect
  • Relationships
  • Responsibility
High Performing Behaviours
  • Be Entrepreneurial
  • Be Empowered
  • Be Collaborative
  • Be Safe
  • Be Focused
  • Be Open
  • Be a Leader 

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